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ITAD Glossary
What is a certificate of destruction?
A certificate of destruction, also called a certificate of data destruction or certificate of sanitization, is a document from an ITAD or data destruction provider that records which devices were sanitized or destroyed, by what method, when and by whom. It is the evidence an organization keeps to show data was handled properly.
Certificate of destruction
Why it matters for IT and security teams
Auditors, regulators and legal teams ask for it after equipment is retired. If a device later surfaces with data on it, the certificate is the first document anyone checks.
Certificate of destruction
How it works
- Serial numbers and asset tags for each device and drive.
- The method used (clear, purge or destroy) and the standard followed.
- Date, location and the technician or facility responsible.
- Verification results and an authorized signature.
Certificate of destruction
How HOBI handles it
HOBI provides a Certificate of Destruction. Behind it, HOBI Shield records the serial numbers of each device and drive, the erasure process used, when each step started and finished, and any errors, and links that record to the asset’s full audit record.
Questions
Frequently asked questions
What makes a certificate of destruction credible?
Device-level serial numbers, the method and standard used, and a certified provider. A certificate that lists only weight or box counts proves little.
Is a certificate enough on its own?
It is strongest alongside serialized tracking records and the provider’s certifications.
How long should I keep it?
Follow your records retention policy and any regulations that apply to your data.
Keep learning
Related terms and services
Need help retiring IT equipment?
Talk to HOBI about secure data destruction, value recovery and certified recycling, or call 877-814-2620.