Responsible IT asset disposition (ITAD) is built around the responsible practice of processing end-of-use IT equipment. This encompasses reverse logistics, reuse, data destruction, refurbishing, recycling, reporting, and more. Although achieving these activities is simple, accurately managing them can be more difficult. When an organization fails to manage ITAD efficiently, it becomes vulnerable to unwanted risks and environmental concerns. The following are some flaws that hinder ITAD efforts and jeopardize them from avoiding unnecessary costs and legal risks.
- Not using third-party accreditation to avoid problems before they arise
In 2019, 90 percent of data breaches were caused by human errors. Senior management needs to ensure that employees who perform internal ITAD activities are given proper direction and guidance. To avoid potential theft and fraud, the equipment disposition process shouldn’t be left to only one employee to handle. Using a third-party verification will help avoid these issues and hold vendors responsible if a problem were to arise.
- Not using disposal tags to track assets and deter theft
An examination of tracking data revealed only 47 percent of serial numbers captured could be identified with success. Relying exclusively on serial numbers to track equipment only has a success rate of 50 percent. Disposal tags have a success rate of 99 percent in accurate tracking of assets in comparison. Disposal tags are a leading tool in providing a complete tracking of your retired IT asset, something that can’t be achieved with serial numbers alone.
- Not abolishing or securing data prior to a relocation
As soon as a device is earmarked for disposition, ensure all information has been removed. The longer retired equipment stays around, the greater chance for it to end up in the wrong hands and become vulnerable to data breaches. Make sure data such as non-working hard drives are detached and fully destroyed, especially before the equipment departs the ITAD facility. As these data destructions happen, be sure they are documented.
Depending on the condition and other factors, IT assets that are managed properly have the potential to yield a higher ROI. If the IT disposal supplier fails to record correct information in regards to client equipment, clients miss the opportunity to receive maximum ROI. Audit settlement reports to get the fair market value for equipment.
- Not adhering to Data Compliance and certifications, such as R2V3
In order to protect data and maintain compliance, organizations need to understand what data they possess, who can access the data, where the data is stored, and if it will ever be relocated elsewhere. Companies also need to identify the data that need higher levels of protection, because not all data is the same. Sensitive data must be protected from threats by implementing solutions that will detect and prevent threats against classified information.
HOBI International Inc. is Your Partner in Solving These ITAD Issues
HOBI has more than 30 years of experience in the IT asset management and disposition industry. HOBI focuses on maximizing the return value on your retired IT assets and ensuring they are disposed of properly. HOBI is also not only R2V3 but RIOS, and ISO 14001 certified and only partners with vendors who are R2-certified and those who are audited on a yearly basis.
For more information about our ITAD services call 817-814-2620, or contact HOBI at email@example.com